Nurse's Office

While the primary health care of every student is the responsibility of the parent or guardian, the school nurses on the Lyndhurst, Gates Mills, and University Circle campuses are available to provide support for this care. While the nurses’ role is not to diagnose conditions or prescribe treatments, they are happy to work with you in addressing each student’s particular needs.

List of 8 items.

  • Illness

    Please keep your child at home if any of the following should occur:
    • A fever of 100.0 or higher. Students can return when they are fever free for 24 hours without the use of medication. Do not administer medication to reduce/prevent fever and send the child to school. 
    • Vomiting within the previous 24 hours, even if s/he is feeling better. 
    • Diarrhea within the previous 24 hours, even if s/he is feeling better. 
    • A sore throat and/or fever, enlarged glands in the neck, headaches, stomach complaints, and/or a rash. Call your physician for a strep test or throat culture. If the test is positive, the student may return to school 24 hours after the first dose of antibiotics.
    • Any symptoms of a new illness such as a persistent cough, runny nose with body aches, severe ear pain, oozing rash or rash of unknown cause.
    • Conjunctivitis. Observe your child’s eyes for redness, swelling, yellow or green drainage or crusting, incessant tearing, and/or complaints of burning or itching. Contact your physician for diagnosis and treatment. Students must remain home from school until after they have been on prescribed antibiotic eye drops for at least 24 hours.
    • Lice or nits in hair. Look for small white nits (louse eggs) attached to the hair shafts. They are commonly seen close to the scalp near part lines, behind the ears, and at the nape of the neck, but they may be found attached to hair any place on the head. Information sheets that give clear instructions for resolving this problem are available from the school clinic. Please contact the school nurse and your physician with any questions. Click here for more information. 

    • It is important that your child look and feel normal for 24 hours before returning to school to protect your child from exposure to further infection and to protect other children and school staff from communicable diseases that your child may transmit. 
    • If you work during the day, please make plans in advance to determine who will care for your child if s/he is sick and who will pick him or her up school s/he become ill while at school.
  • Immunizations

    Per the state of Ohio, all students are required to have an up-to-date immunization record on file with the school. The state of Ohio requires that students are protected against the following:

    Click here for the immunization summary for toddler, preschool and prekindergarten.

    Click here for the immunization summary for kindergarten–grade 12.

    Click here for a blank immunization record.

    Immunizations may be waived for medical or religious purposes, but the proper Ohio Revised Code exemption form must be completed and signed by the physician. Students will be excluded from school on the 15th day of school if immunization mandates are not met.
  • Medications at School

    All medications should be given at home if possible. The first dose of a new medication may NOT be administered at school. In accordance with the Ohio Revised Code, the following guidelines must be followed for the administration of student prescription, over the counter and non- prescription medication.

    When bringing medication to school:
    • Complete the required form: Toddler–Grade 8  Grades 9-12. 
    • Prescription and over-the-counter medication MUST be in its original container. 
    • Prescription medication must have a fixed label which indicates the student’s name, name of medication, dosage, method of administration and time of administration. 
    • The prescription bottle and physician’s order MUST match. 
    • Ask the pharmacy for a ‘school bottle’ for prescription medications. 
    • Non-prescription medication must be in its original unopened container. Single dose packets work well. NO loose pills in baggies! 
    • The parent/guardian is responsible for delivering the medication to school. 
    • Students may not carry or administer their own medications. 
    • Changes in medication, dosage, or administration that occur throughout the school year will require a new form.  
    • All medication, prescribed and over-the-counter, requires both parent and doctor signature for students in preschool – grade 8.
    • For students in grades 9 - 12, both doctor and parent signatures are required for prescription medication; parent signature is required for over-the-counter medication. 
    • All medications and authorizations are only valid for the given school year.
    • Parents will be notified when medication is expired so a new supply can be provided.


    • Requires Prescription Medication Authorization FormToddler–Grade 8  Grades 9-12.
    • Requires a Self-Carry Form if the student is permitted to self-carry. 
    • Physician’s written permission is required to carry inhaler on oneself. 
    • All students using an inhaler for any reason are required to print, complete and return the Asthma Action Plan
    • Separate inhalers are needed for school use and athletic use, after school activities, and overnight trips. Inhalers will NOT be sent from the nurse's office to athletic events. The coach/trainer must have a separate inhaler. 

    • Requires Prescription Medication Authorization Form: Toddler–Grade 8  Grades 9-12.
    • Physician’s written permission is required to carry EpiPen on oneself. Please complete this Self-Carry Form
    • All students using an EpiPen for any reason are required to print, complete and return the Serious Allergy Care Plan Form.  
    • All students carrying their own EpiPen must also supply the nurse’s office with one. If the EpiPen expires during the school year, a new EpiPen must be provided.
  • Physicals

    All students in toddler, preschool, and prekindergarten must have a physical exam and complete the appropriate form.

    All new students to the Upper School and all 9th grade students must have a physical exam and complete the OHSAA form and concussion information sheet.

    All students playing a sport (grades 7 – 12) must have an annual physical exam and complete the OHSAA form and concussion information sheet

    Physicals are good for one calendar year, so if it expires during the school year, it will be necessary for parents to provide an updated physical. Students will not be able to practice or participate in athletic events without an updated physical. Parents are encouraged to have physicals done in the summer to avoid this issue.
  • Screenings

    Per state of Ohio mandates, students are screened at the following grade levels:
    • Kindergarten (hearing and vision)
    • First (hearing and vision)
    • Third (hearing and vision)
    • Fifth (hearing and vision; scoliosis)
    • Sixth (scoliosis)
    • Seventh (hearing and vision; scoliosis)
    • Eighth (scoliosis)
    • Ninth (hearing and vision)
    • Eleventh (hearing and vision)
    Any new student to the school is also screened. If any problems are identified, parents/guardians will be notified. Students who wear corrective lenses should wear them to screenings.
  • Special Health Needs

    Should your child have any of the following health needs, please notify the nurse so that the proper care plan can be put into place. It is the parents’ responsibility to provide emergency action plans and special supplies or medications for their child.
    PLEASE NOTE: All forms are MANDATORY. 

    Special Dietary Needs
    Please reach out to Abigail Petry (Lyndhurst campus;, Laurel Keenan (Gates Mills campus;, or Adam Soya (Mastery School campus; to discuss your child’s specific dietary needs.

    A physician's note is required if a student brings a lunch from home. 

    PLEASE NOTE: Both our Lyndhurst, Gates Mills, and University Circle campuses are intended to be nut-free. The school does not serve items containing peanuts or tree nuts in the cafeteria and we ask students and their families not to bring items containing peanuts or tree nuts to campus, even if kept in their lockers or backpacks.
  • Forms

  • COVID-19

    As mentioned in our Illness section, students who have symptoms of respiratory or gastrointestinal infections, such as cough, fever, sore throat, vomiting, or diarrhea, should stay home. Testing is recommended for students with symptoms of COVID-19 as soon as possible after symptoms begin. At Hawken, we will continue to follow CDC guidance on COVID-19. Please contact your healthcare provider or division-level nurse with any questions.
Vicki Goodrich
Coordinator for Student Health, Lyndhurst
Email Vicki
Annette Thompson
Coordinator for Student Health – Gates Mills
Email Annette
Gail Burns
Mastery School Student Health Coordinator,
Administrative Assistant
Email Gail
An independent, coeducational, college preparatory day school, toddler through grade 12

Early Childhood, Lower, and Middle Schools, 5000 Clubside Rd, Lyndhurst, OH 44124
Birchwood School of Hawken, 4400 West 140th Street, Cleveland, OH 44135 

Upper School, PO Box 8002 (12465 County Line Rd), Gates Mills, OH 44040
Mastery School of Hawken, 11025 Magnolia Dr, Cleveland, OH 44106

Gries Center, 10823 Magnolia Dr, Cleveland, OH 44106

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