Making Hawken Affordable

At Hawken, we believe that to prepare students for the real world, our community should mirror the real world with a diverse student body that is representative of all socio-economic backgrounds. To achieve this goal, Hawken seeks to enroll the most qualified and compelling students whose families understand and embrace the Purpose, Promise, and Principles of Hawken regardless of socio-economic background through a need-based Flexible Tuition Program for students entering grades K-12. Hawken encourages all families to apply for Flexible Tuition if they think they may qualify.
 
Hawken has the largest financial assistance or Flexible Tuition budget of any private school in Ohio. Through the Flexible Tuition Program, Hawken provides $10.3 million in assistance to 45% of the student body. The average income of a family receiving tuition reduction from the School is $148,327, and the range of Flexible Tuition family contribution for tuition is $500-$33,000.
 
We encourage families to request further information about Flexible Tuition from the director of Flexible Tuition at (440) 423-2986 if they have concerns about affordability.

Flexible Tuition Application Timeline


Flexible Tuition Application Open         October 2, 2020
Applications Due January 15, 2021
Notification Date February 12, 2021
Rolling Applications due with admission application
Current Family Application Date* November 13, 2020
Current Family Notification Date* January 8, 2021


Applications completed outside the above timeline will be considered on a rolling admission basis and may be subject to limited space and/or Flexible Tuition.

* Current families interested in being considered for Flexible Tuition must reapply each year and meet all deadlines.

Flexible Tuition Application Process

1
Complete a Parents’ Financial Statement (PFS) at School and Student Services (SSS by NAIS).

The code for Hawken School grades K-12 is 3778.
The code for the Mastery School of Hawken is 200086.
2
Upload the required supporting documents to your account at SSS by Community Brands.

For detailed instructions, please read our Flexible Tuition Application Procedures.


Frequently Asked Questions

List of 10 frequently asked questions.

  • What is Flexible Tuition?

    Flexible Tuition is a need-based tuition assistance program similar to those used by many private schools. This program allows families to apply for reduced tuition, taking their financial circumstances into account and making a Hawken education affordable to qualified students who could not otherwise join our school community.  Instead of “receiving financial aid,” families pay the amount of tuition that makes sense for their financial situation.  At no time will the amount of reduced tuition need to be repaid to Hawken.

  • Why does Hawken offer Flexible Tuition?

    At Hawken, we believe that to prepare students for the real world our community should mirror that world with a student body that is coeducational and representative of all ethnicities and socio-economic backgrounds. Socio-economic diversity is one of Hawken’s largest strategic priorities. To achieve this goal, Hawken is committed to providing a reduction in tuition to excellent students whose families qualify. Hawken has adopted a Flexible Tuition Program to ensure that middle income and upper middle income families are better represented in our school population.

  • Is my family eligible for Flexible Tuition?

    There is a wide range of families who qualify, from those who can afford only minimal tuition to those who can afford almost full tuition. Flexible Tuition is offered to students in Grades K - 12. Each year, Hawken School awards over $9.6 million to approximately 44% of the student body. The average income for families receiving Flexible Tuition is $144,052.

    We recognize that every family situation is different and that even a small amount of reduced tuition can make a critical difference for many families. Hawken encourages all families to apply for Flexible Tuition if they think they may qualify. In 2019-2020, Flexible Tuition amounts ranged from $500 to $30,600.

  • Will filing for Flexible Tuition diminish the chances of my child being accepted to Hawken?

    Admission applications and Flexible Tuition applications are reviewed separately, and submitting an application for Flexible Tuition has no bearing on an applicant’s admissibility. In addition, Flexible Tuition applications are confidential. Information is viewed only by the Flexible Tuition Committee, and only the Committee and the Business Office see the Flexible Tuition a family pays. All Flexible Tuition decisions are considered to be confidential agreements between Hawken School and the recipient family, and should be treated in the same manner for families.  Faculty and administrators are not privy to any financial materials, nor are they aware of which families apply or receive Flexible Tuition.

  • How do we apply for the Flexible Tuition Program?

    Hawken subscribes to School and Student Services (SSS) to process Flexible Tuition applications. SSS is a service used by over 2,000 private schools across the country. Families interested in applying for Flexible Tuition may begin the application process as early as October 2. 

    The Flexible Tuition application is separate from the admission application, but must be completed at the same time in order to receive consideration for a reduction in tuition. Complete instructions are provided in the     Flexible Tuition Program Application Procedures. Prospective families who complete the Flexible Tuition application process by the necessary deadlines will receive notification of a Flexible Tuition decision with their student’s admission decision letter. Current families will receive notification at the time they are asked to reenroll at Hawken. 

    While Hawken has a generous Flexible Tuition budget, it is not unlimited. For that reason, families must follow the Flexible Tuition application deadlines in order to receive consideration for reduced tuition.

  • Are all students who are offered admission also offered Flexible Tuition if their parents qualify?

    Hawken does not have the resources to offer Flexible Tuition to every student who qualifies for both admission and a reduced tuition. A student may be admissible to the school but placed in the wait pool due to space availability. We will not offer a space if we recognize that our Flexible Tuition budget will not meet a family’s Flexible Tuition need. 

  • What factors are considered when determining Flexible Tuition?

    Hawken School uses the calculations provided by SSS as a starting point in determining the demonstrated need of a family. Other factors considered include the information provided by tax forms, the number of children in tuition charging schools, and any extenuating circumstances. Additional criteria are used for those who are self-employed or own a business or farm, or if there is a non-working parent whose children are of school age.

  • If we pay a reduced tuition this year, will we pay the same amount in future years? Do we need to apply again? 

    Current families who are receiving reduced tuition can expect to receive similar levels of funding each year if their financial circumstances remain the same. Every family must reapply for Flexible Tuition each year and meet all stated deadlines. If the current financial picture for a family changes, the amount of reduced tuition may be adjusted accordingly. Families who submit late applications may not be considered for Flexible Tuition

  • Is there consideration for families with multiple children who attend tuition charging schools? 

    The Flexible Tuition Committee uses the SSS methodology as the basis for its determination of what a family might reasonably expect to contribute toward educational expenses. The total amount available from a family for education costs is divided among all children attending tuition-charging schools, through the undergraduate degree level. It is Hawken’s policy that a family requesting aid from Hawken will also apply for aid at all other tuition charging schools.

  • Are there other scholarships available at Hawken? 

    The majority of Hawken’s tuition reductions are based solely on a family’s demonstrated financial need. In addition, a highly selective group of new Upper School students entering ninth and tenth grade will be eligible for merit scholarships through the James A. Hawken Scholarship Program, based on the strength of their academic record, personal qualities and anticipated future contributions to Hawken School. Hawken does not offer athletic scholarships of any kind.

List of 10 frequently asked questions.

  • How do families with multiple households file for Flexible Tuition? 

    Each parent/guardian household must submit a separate Flexible Tuition application along with all required documents and forms to be considered for Flexible Tuition. Consideration of all available resources from both parents/guardians and their spouses or live-in partners will be based upon the belief that a family’s contribution for education is a reflection of “the ability to contribute, not the willingness to contribute,” which is SSS best practice. As a result, Hawken is not bound by existing decrees, agreements or arrangements exempting a parent from financial responsibility for their child’s education. All financial information is kept strictly confidential and at no time will one household have access to the others’ information.

    If a parent is no longer involved in the life of the child in any way, please speak directly with the director of Flexible Tuition at Hawken to determine how to proceed. Hawken awards a single Flexible Tuition award to the student and it is the responsibility of the parents to determine a payment schedule structure.

  • If we receive a Flexible Tuition decision and feel we still cannot afford to send our child to Hawken, is there an appeal process?

    Families may appeal a Flexible Tuition decision by submitting a written appeal outlining the reasons why they feel the Flexible Tuition amount is not sufficient. Hawken expects that any family making an appeal will have reviewed their Flexible Tuition application prior to making an appeal to ensure al information is accurate and up to date. Hawken strives to make decisions that are fair and equitable for all families applying for reduced tuition. 

    Families who apply for Flexible Tuition but do not qualify have several options, including a variety of payment plans.

  • What does Flexible Tuition cover?

    Flexible Tuition is applied to the published Tuition and Fees schedule for each grade level, which includes lunch, books for students in PS-8th grades, general technology fees, athletic physical education fees, class trips and Upper School intensive classes. Middle and Upper School families who pay reduced tuition will receive a cost reduction to assist in buying required tablet computers, according to the purchase policy/ schedule established by the Technology Department. 

    Costs not included in tuition and fees include optional transportation fees, instrument rentals, some incidental athletic fees (gym uniforms, etc.), before and after care costs, summer courses and books for students in Grades 9-12. Other costs may include Tuition Refund Insurance, which is dependent upon the payment plan option selected.

  • What about saving for college?

    Paying private school tuition at the primary and secondary school level is a commitment for all Hawken families. SSS calculations expects a family to allocate only a portion of their discretionary income to tuition payments, allowing for some college savings as well.

    Colleges attended by Hawken graduates typically have extraordinarily strong financial aid programs to assist families in financing their child’s education at this next level. In addition, 56% of the Class of 2019 received merit scholarships totaling over $8.5 million, helping families to offset the costs of college.

  • Are there accommodations available for significant changes in income?

    Hawken School realizes that some families experience unexpected temporary financial stresses due to the sudden loss of a job, family illness, or other circumstances. Families are strongly encouraged to contact the Business Office or Admission Office as soon as it becomes apparent that there is a change in circumstance. The Business Office is happy to work with families to develop a temporary payment plan during a time of difficulty.

  • Are the deadlines important?

    To make fair and equitable decisions, families are required to follow all stated deadlines to be considered for Flexible Tuition.  While Hawken’s ability to offer Flexible Tuition is significant, there is a limit to Hawken’s Flexible Tuition budget.  When a family is unable to obtain all necessary tax documents, a provisional Form 1040 may be submitted.  Of course, all awards are subject to verification of the official information when complete.

  • If we do not qualify for a reduced tuition, what can we do?

    Families who apply for a reduced tuition but do not qualify have several options, including a variety of payment plans.

  • Will we be asked to contribute to the Annual Fund?

    Families will be asked to donate to the Annual Fund, as it is a vital link to the overall health of the school. Every gift to the Annual Fund, regardless of size, matters. As the parent or guardian of a Hawken student, you may be asked to give of your time, energy, or resources to the extent that you are able. For those with special talents and time, the School is always seeking volunteers to assist with the Parents’ Association.

  • Who will see my financial information?

    All financial information is treated as highly confidential.  Only the Financial Assistance Committee will see this information, and only the Committee, Admission Office Assistance, and Business Office will see the award.  Division Heads and faculty members are not privy to any financial materials, nor are they aware of which families receive Flexible Tuition.

  • Is there a discount for siblings?

    Hawken School does not offer multi-child discounts.  However, Hawken’s Flexible Tuition Program does take into account the number of children from a family enrolled in tuition-charging schools.  We encourage any family with multiple children for whom paying full tuition is a challenge to apply for Flexible Tuition.

List of 4 items.

  • Case Study 1

    This is a family of four: two parents and two children, with only one child attending a tuition-charging school. The combined income of the two parents is $126,000. State and federal taxes withheld amounted to $19,000. The family owns their house, valued at $200,000; mortgage and property taxes are $17,000 annually. Assets, including savings, home equity, and investments are $14,000.
    Read More

  • Case Study 2

    This is a family of 5, with two working parents and three children attending tuition-charging schools, including one in college. The combined income of the parents is $350,000. State and federal taxes withheld amounted to $116,000. The family owns their house, valued at $360,000; mortgage and property taxes are $29,000 annually. Assets, including savings, home equity, and investments, are $235,000.
    Read More

  • Case Study 3

    This is a family of three, with two working parents and one child. The combined income of the parents is $66,000. State and Federal taxes withheld amounted to $5,700. The family rents their home at a cost of $15,000 per year. Assets, including savings and investments, are $10,000.
    Read More

  • Case Study 4

    This is an example of a family with multiple households. There are two children, who each attend tuition charging schools. Both households have allowable unusual expenses of $3,000 each.
     
    Parent 1 has an income of $80,000, with federal and state taxes amounting to $9,400 and a net worth of $60,000. The house is owned, with an annual mortgage and taxes of $20,000.

    Parent 2 has an income of $73,000, with federal and state taxes amounting to $11,900 and a net worth of $40,000. The house is owned, with an annual mortgage and taxes of $17,000.
    Read More

Select a grade level from the dropdown menu to view Tuition & Fees:

Additional Resources

List of 4 items.

  • Non-Refundable Tuition Deposit

    In order to reenroll your child at Hawken School, families must submit the Enrollment Agreement via the Electronic Forms System. In addition, families should also submit the non-refundable tuition deposit amount indicated on the Enrollment Agreement. Deposits may be paid online by clicking here or by mailing a check to: Hawken School Business Office, PO Box 8002, Gates Mills, OH 44040.

  • Online Payments

    The online payment system requires families to enter a student ID. Please use the student billing ID found at the top of the tuition statement. Please click here to make an online tuition payment.

  • Tuition and Payment Plans

    For your convenience, Hawken School offers a variety of options for paying tuition and fees.
    One Payment: You may make one, up-front payment by August 15. With this option, families can elect not to purchase tuition refund insurance.

    Two Payments: If you would like to spread your payments out, 60% of your student's tuition and fees will be billed on July 15 and is due August 15. An invoice for the remaining 40% of tuition and fees will be mailed to you December 15 and payment is due January 15.

    Monthly Payments: An alternative of making 10 monthly payments throughout the year is available through FACTS. Click here for more information.

    Questions?
    For questions regarding payments or individual student accounts, please contact the Business Office at 440-423-2945.

  • Tuition Refund Insurance Plan

    Learn more about the Tuition Refund Insurance Plan.
Hawken School | Lower & Middle Schools, 5000 Clubside Rd, Lyndhurst, OH 44124
Upper School, PO Box 8002 (12465 County Line Rd), Gates Mills, OH 44040
Gries Center, 10823 Magnolia Dr, Cleveland, OH 44106
440.423.4446