Screening

At-Home Screening: We will ask employees, students, and parents (for younger students) to take their temperature at home and to use the symptom-monitoring app to log that information and answer a few screening questions each morning before they come to school. If the recorded temperature is 100.0 F or above, or the answer is yes to any of the questions, individuals are ineligible to come to campus and should contact their healthcare provider if not done so already. It is important that this be done in the morning before school, as conditions may change overnight. Failure to complete the symptom monitoring before arriving at school will result in students being sent home for the remainder of the day.

At-School Screening: Upon arriving at school each morning, students will have their temperatures taken with a touchless thermometer or high-precision thermal scanner prior to entering our school buildings. If a student’s temperature is 100.0 F or above, the student will be asked to wait for 5-10 minutes before the temperature is taken again. If a student’s second temperature is also 100.0 F or above, the student will be taken to the isolated rest space designated for this process on each campus. On all campuses, the isolated rest space is located near the nurse’s office; the nurse or a designated adult will monitor and/or stay with the student until a parent or caretaker arrives.

Symptom Monitoring

Below please find detailed procedures we will follow for probable or confirmed cases of COVID-19. In addition, we will continue to offer our regular nursing services. In order to manage trips to the nurse’s offices, we will also now give all faculty access in their rooms and/or buildings to full first aid kits, and they will be trained on how to identify and handle these basic needs. This will allow our nursing staff to be available, if needed, to treat students with respiratory symptoms in a more contained way. We have substitute nurses who have been trained on our systems should a nurse be out. Contact information for our nurses are:

Lyndhurst: (Clinic Phone) 440-423-2100 
Vicki Goodrich: (Email) vgood@hawken.edu (Cell) 440-487-3624 

Gates Mills: (Clinic Phone) 440-423-2913
Annette Thompson: (Email) athom@hawken.edu (Cell) 440-479-1307

University Circle: (Clinic Phone) 440-423-8802
Gail Burns: (Email) gail.burns@hawken.edu (Cell) 216-926-7972
Sheena Killings: (Email) sheena.killings@hawken.edu (Cell) 216-534-9145 

If symptoms are shown during the school day: 
The student will be separated from others and taken to the nurse’s office. For students who need to be escorted to the nurse, a teacher or designated person on duty will walk the child to the nurse. The student and/or teacher with the student will walk outside to get to the nurse’s office when possible. 

The nurse will:
  • Take the student’s temperature.
  • Note: A fever will result in a student being sent home, in line with Hawken’s long standing policy.
  • Assess the student’s symptoms.
  • If needed, the student will enter the isolated rest area. All students will be required to wear a mask in the isolation rest area.
  • Call the parent/guardian to pick up the student. We will ask parents to be there within the hour for pick-up, preferably within 30 minutes. Surfaces in this area will be sanitized after a student’s departure.  
  • Give the parent or guardian an information sheet upon pick up with helpful next steps, including our recommendation to consult with your healthcare provider.

Confirmed or Diagnosed Case
In the event of a confirmed or diagnosed case of COVID-19, we will contact the local health department and work with them to provide information to support their contact-tracing processes. Multiple members of the COVID Response Team have been trained through Johns Hopkins in contact tracing and will help us to partner effectively with the local health department. Additionally, we will work to notify close and proximate contacts. On the following page is detailed information on our communications process.

Returning to School

Anyone who has been sent home from school after exhibiting one or more symptoms related to COVID-19 may return based on the following terms:

If any ONE of the following symptoms was present (only one of them) AND the symptom completely resolves, a student may return with a note from the parent.  

  • headache
  • nausea/vomiting
  • fatigue
  • muscle aches

If any two of the previous symptoms OR one of the following symptoms was present medical clearance is required in order for the student to return to school.

  • fever
  • chills
  • new onset or worsening nasal congestion not associated with allergies
  • diarrhea
  • loss of smell or taste
  • sore throat
  • new onset cough
  • chest pain
  • difficulty breathing

Positive COVID-19 with symptoms
If anyone tests positive in a diagnostic COVID-19 test or is presumed to have the illness by a healthcare professional (a confirmed or probable case) and was symptomatic, he/she may return to school only after all of the following conditions have been met:

  • At least 3 days have passed since recovery
  • Fever-free without the use of fever-reducing 
  • medications and
  • Improvement in symptoms and
  • At least 10 days have passed since symptoms first appeared and
  • Your primary care physician has provided a signed return-to-school form.

Positive COVID-19, no symptoms
If anyone tests positive in a diagnostic COVID-19 test or is presumed to have the illness but does not get symptoms, they should stay home until:

  • At least 10 days have passed since the positive result in the diagnostic test (assuming no symptoms appeared during that time) and
  • Your primary care physician has provided a signed return-to-school form.

Quarantined for contact, no symptoms
Anyone who has been quarantined at home for 14 days because of confirmed exposure (defined as another household member OR within six feet for at least 15 minutes) may return to school only after all of the following conditions have been met:

  • The individual has been fever-free for at least 24 hours, without the use of fever-reducing medication; and
  • The individual has not developed any COVID-19 symptoms (e.g., cough, shortness of breath).

Quarantined for contact, symptoms appear 
Anyone who has been quarantined at home for 14 days because of confirmed exposure AND has developed symptoms may return to school only after all of the following conditions have been met:

  • Contacted their healthcare provider; and
  • If the individual has tested positive, followed the guidelines above; and
  • Your primary care physician has provided a signed return-to-school form.


This restart guide represents our best thinking, as well as that of experts at some of the top medical and educational institutions in the nation. Thank you to all of our medical advisors and peer schools for your guidance in helping to identify the specific protocols and resources referenced in this comprehensive plan.