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12465 County Line Road, P.O. Box 8002
Gates Mills, Ohio 44040-8002
440.423.4446
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College Counseling > Application Process
Although every student will apply to a different combination of colleges, the application process
is similar for everyone. We have listed the typical steps you should take, as well as some important
information you will need. Please read this section carefully.
- Hawken Info
- Early Decision
- Application processing
- Additional letters of recommendation
- Applying online
- The Common Application
1. Hawken info: When filling out your applications, Hawken's CEEB code or school code will be required.
That code is: 361262. Hawken's school address and phone number are:
Hawken School
P.O. Box 8002
Gates Mills, OH 44040-8002
College Office phone: 440-423-2916
College Office fax: 440-423-2973
College admissions offices use this information to contact the counselors if there are any questions about a
student's application, so students should not use the main switchboard phone number or the fax
number for the main office.
2. Rolling Admissions/Early Decision/Early
Action: Students who are applying to a school with a rolling admission deadline must inform Mrs. Fadale in the College Office by Monday, October 1, 2007. Students applying for Early Decision or
Early Action have a deadline of Monday, October 15, 2007, to inform Mrs. Fadale where to
send credentials. Students who are applying Regular Decision
must also notify Mrs. Fadale in writing by
November 12, 2007. Credentials are processed so they meet
all college deadlines, and priority is not given to rolling
requests that come in after the College Office deadlines.
Students who have applied under an Early Decision or Early
Action plan must tell the College Office in writing by Monday, December 17 which Regular Decision
applications they are completing. The College Office will automatically send their parts by December
21, 2007. That way, if the student has not learned the ED/EA
decision prior to the winter break, he or she will be in control
of whether applications need to be sent and will not squander
monies on applications that are not needed.
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3. Application processing: When students submit their written application choices to the College Office, their transcript, school profile, testing page, counselor's Student Description, Secondary School Report and any teacher or
outside recommendations that have been submitted to the College Office are sent in one envelope to the colleges on their list according to the deadline. The College Office encloses a return
postcard with the credentials. Receipt of the postcard lets the College Office know that the materials
has been received.
4. Additional submissions: In some instances, an additional letter of recommendation from
an employer, coach, or volunteer coordinator can add one more dimension to a student's application.
However, glamour recommendations from congressmen, senators, or other people in prominent positions
who do not know the student well are generally meaningless. Transcripts of substantive college work
should certainly be included if the grades are strong. Some colleges encourage students to submit slides
of their artwork or tapes of their musical performances to be shared with the faculty in those departments,
while other colleges actively discourage the submission of those materials. While students certainly want
to present themselves in the strongest light possible, they should be cautious about sending too much
material. For example, photocopies of awards certificates are unnecessary; if the award is listed on the
student's activities resume, that is sufficient. When considering sending additional materials, students
should first call or email the college admissions office to determine what is appropriate for that school.
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5. Applying online: Colleges encourage online applications, and some will even waive the application fee
if students apply online. The College Office encourages students to apply to colleges electronically, but
the students must bear the responsibility of telling their counselors where they have applied and when.
Although we have a standardized Secondary School Report Form that will be sent with every application,
students submitting ED and some EA applications will need to give us the form from the college to be signed
by the student and counselor. Transcript and recommendation mailings for students who have applied online
will not be given priority over those applications that were submitted in paper form; application materials
will be packaged and mailed on a first-come, first-served basis based on the date of notification or submission.
6. The Common Application: The Common Application is a college application to which hundreds of colleges
subscribe. Students completing the Common Application need only complete the application once. It is then submitted online or
photocopied and sent to each applicable college. Not every college accepts the Common Application.
When colleges agree to accept the Common Application, they agree to treat it with the same consideration
that they give to their own institutional applications. There is no disadvantage in the admissions process
to using the Common Application, as long as it is effectively completed.
The most common mistake made with the Common Application is that many colleges require supplemental forms
in addition to the Common Application, and students often miss that fact when submitting an application.
Information about whether or not a supplement is required and how students may find the supplement is
contained in the Common Application Web site at
www.commonapp.org.
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